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Our Privacy Policy

General Information

The British Association of the Var takes the security and privacy of our contacts about which we hold personal information seriously. The purpose of this notice is to describe to you the information we may hold about you, explain what we use it for, explain your rights in relation to it and who you can contact if you need further clarification.

Who we are

The British Association is a charitable association registered under the appropriate French 1901 loi association authority

Data Protection Officer

Our Data Protection Officer is the Secretary of the Association.

To contact the Data Protection Officer... Click here 

Purpose for processing personal information

We use your personal information in the following ways:

  • To provide you with services and information that you request from us.

  • To comply with our legal obligations

  • To invite you to events or provide information or news that you may be interested in. You can opt out of these communications at any time.

  • To administer our sites and for internal operations, including troubleshooting, data analysis, load management, testing, research, statistical and survey purposes.

  • To improve our sites to make sure that our content is as effective as we can for you and for your computer.

  • To deal with any enquiries or issues you have about how we collect, store and use your information, or any requests made by you for a copy of the information we hold about you.

Sources of Personal Data

The British Association of the Var process data from a number of sources for the purposes detailed above.

The following sources of data apply:

  • When you register to join the British Association of the Var or renew membership

  • When you use our website

  • Where you attend one of our events or visit a stand at a show or seminar;

  • When you complete any survey forms we may circulate

  • When you complete a fact-finding welfare questionnaire

  • Legal basis for processing your data

  • Our legal basis for collecting, holding and processing your personal information depends on the information that we are collecting and the purpose of use of that information.

  • We will only collect personal information from you, if you have given us your consent to hold your data and to send you information that we feel may be of interest to you. You have the right to withdraw your consent and or to opt out of marketing information.

Categories of Personal Data

The data we process for the purposes outlined above is generally personal data however there are some controlled and specific areas where we may process special categories of data.
Health information is a special category of data under GDPR and we will take particular care to restrict access to this data to those who need it, to protect the data and to ensure that this data is not kept for longer than required. We may process ‘special categories’ of data in the following ways:
We may process health information in order to support vulnerable members. In this case we will ask for specific consent before processing this data and access to this data will be restricted to those people who need access to it.

Your Data Protection Rights

You have a number of rights concerning your personal data that we hold. If you have any questions in relation to these,  please contact the Data Protection Officer

  • Right to be informed: This privacy notice highlights information about how and why we will process your data, if you have any further questions, please contact the Data Protection Officer

  • Right to access: You have the right to request your personal data from us in a ‘Subject Access request’. If you would like to do so, please contact the Data Protection Officer to request a Subject Access request form.

  • Right to rectification: You have the right to request that any errors in the data we hold for you are corrected.  You can make a request by contacting the Data Protection Officer.

  • Right to erasure: You have the right to request that we delete your personal data and if we don’t have a legal obligation or other legal basis to process your data then we will delete it. You can make a request by contacting the Data Protection Officer.

  • Right to object: You have the right to object to our processing of your personal data, this includes where we are processing under a legal basis of legitimate interest.

  • Rights in relation to automated decision making and profiling: You have the right to know if we are using any automated decision making or profiling using your personal data and we will inform you if that is the case.

Lodging a Complaint

If you would like to make a complaint concerning our processing of your data.

Please in the first instance please contact the Data Protection Officer.

You also have the right to complain about use or collection of your personal data to the supervisory authority. 

In France this is the Commission Nationale de l'Informatique et des Libertés (CNIL)

3 Place de Fontenoy, TSA 80715, 75334 PARIS CEDEX 07, France

Tel +33 (0)1 53 73 22 22 Fax +33 (0)1 53 73 22 00

Updating our Privacy Policy and Notices

From time to time we may update this privacy notice. This may be to comply with new regulations. Please review this notice on a periodic basis to ensure that you are updated with the most current version, how we use it and under what circumstances we disclose it.

British Association of the Var - 2021

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